RIGHT-TO-KNOW LAW REQUEST POLICY
This written policy outlines the proper procedures for requesting records from the Swatara Township Police Department under Pennsylvania’s Right-to-Know Law, Act 3 of 2008 §§ 702-703. Questions regarding this policy should be directed to the Right-to-Know Officer, Sgt. Kevin Gallick, Swatara Township Police Department, at (717) 564-2550.
IMPORTANT NOTICE: Under the Right-to-Know Law, investigative reports (ie. incident reports and police reports) are exempted from the definition of a “public record,” therefore, any such request will be denied.
1. All requests for records must be in writing and signed by the requester. The request should identify or describe the records sought with sufficient specificity to enable the Swatara Township Police Department to ascertain which records are being requested and shall include a name and address to which the Swatara Township Police Department should address its response. The Swatara Township Police Department will not accept oral or anonymous requests for records. A Right-To-Know Request Form in PDF format is available.
2. All requests for records shall be addressed as follows:
Swatara Township Police Department
599 Eisenhower Boulevard
Harrisburg, PA 17111
ATTN: Right-To-Know Officer
3. All requests shall be in writing and shall be sent to Swatara Township by mail, facsimile to (717) 564-7638, or delivered in person during the Swatara Township regular business hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, except holidays and official office closings. Swatara Township will not accept verbal for records or email requests that have not utilized the Right To Know Request Form. As soon as possible, but no later than five business days after receiving a written request to access public records, the Right-to-Know Officer or her designee shall respond to the request.
4. Under the Right-to-Know Law, investigative reports are exempted from the definition of a “public record,” therefore, any such request will be denied. Criminal history information is not accessible under the Right-to-Know Law, but may be obtained through the submission of a Request for Criminal Record Check, Form SP 4-164, which is available on the Pennsylvania State Police website (www.psp.state.pa.us) all such requests will be referred to the Pennsylvania State Police. The Swatara Township Police Department does not possess or retain investigative or administrative information for other state or local agencies; therefore, such requests will be denied. An appeal to a denial of information may be made in writing to Erik Arneson, Executive Director, Office of Open Records, Commonwealth Keystone Building, 400 North Street, 4th Floor, Harrisburg, PA 17120. An appeal for a denial of Criminal Records may be made to First Assistant Deputy District Attorney Mike Sprow, Esq., Room 205, Dauphin County Courthouse, Front and Market Streets, Harrisburg, PA 17101.
Sgt. Kevin Gallick
Pennsylvania’s New Right to Know Law, Act 3 of 2008, as signed by Gov. Edward G. Rendell on February 14, 2008
Effective January 1, 2009.
More information on the new Right to Know Law, Act 3 of 2008 can be obtained at the Pennsylvania’s Office of Open Records website.